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Flow Chart

FLOW CHART FOR EXECUTION A BULK ORDER IN GARMENT INDUSTRY

1// ORDER ANNOUNCEMENT

RECEIVE PO SHEET & ORDER INQUIRY MAIL FROM BUYER OR CUSTOMER.
AFTER THAT HAVE TO WORK WITH PLANNING TO FIX EX FACTORY DATE BASED ON APPROX MATERIALS IN-HOUSE DATE
THEN INFORM EX FACTORY DATE TO CUSTOMER OR START CONVERSATION TO EXTEND EFD IF REQUIRE.
ONCE FIX ORDER CONFIRMATION, THEN NEED TO ISSUE ORDER INSTRUCTION WITH ALL DETAILS. AND INPUT ORDER DETAILS IN REGISTER BOOK. THEN PREPARE TNA CHART TO EXECUTE THE ORDER.
PLAN TO ISSUE PPS WITH ALL RELEVANT DOCUMENTS

 

2// BULK MATERIALS PURCHASE

ASSIGN MERCHANT SHOULD COMPILE ALL DETAIL INFORMATION, LIKE – APPROVE COSTING, INITIAL BOM, PRODUCTION OUTPUT, SAMPLE, SWATCH ALONG WITH OTHER MAIL CONFIRMATION
BASED ON INITIAL RECEIVE BOM FROM DEVELOPMENT TEAM HAS TO PREPARE FINAL MERCHANT BOM AFTER CROSS CHECK WITH SAMPLE. SHOULD PREPARE COLOR WISE BOM AS PER ORDER
·         AFTER FINALIZE MERCHANT BOM HAVE TO PREPARE COMBINE MPR

·         GET MGT APPROVAL BEFORE PRS

·         SHOULD SEND MPR TO STORE TO CHECK STOCK MATERIALS

·         MAKE PURCHASE SWATCH CARD FOR CHINA TEAM AND BULK    TRIM CARD FOR BUYER

·         MAKE PRS FOR BULK & ALSO FOR PP

SIGNED PRS & MATERIALS SWATCH CARD SHOULD HANDOVER TO PURCHASE TEAM
PURCHASE TEAM WILL PREPARE MATERIALS TRACKING LIST BASED ON RLB# & MERCHANT SHOULD MONITOR SUPPLY CHAIN TRACKING FILE TO IN-HOUSE ALL MATERIAL ON-TIME.
IF REQUIRE ECO-FRIENDLY ITEMS THEN SHOULD GET IN-TOUCH WITH SUPPLY CHAIN TO RECEIVE 3RD PARTY / INTERNAL TEST REPORT FROM SUPPLIERS. CHECK WHETHER THE REPORT IS PASS OR FAIL. IF PASS THEN ASK FOR BULK PRODUCTION
AFTER IN-HOUSE ALL MATERIALS, STORE / QUALITY TEAM HAVE TO SUBMIT SHORT / DEFECT QTY REPORT QUICKLY. EXECUTION MERCHANT SHOULD ARRANGE REPLACEMENT MATERIALS THROUGH SUPPLY CHAIN ON PRIORITY BASIS.

 

3// PP SAMPLE & PP MEETING ARRANGEMENT

AS PER PLAN START PPS DEVELOPMENT. IMPLEMENT ALL REQUIREMENTS DURING PPS DEVELOPMENT. AFTER FINISH PP SAMPLE, EXECUTION MERCHANT, AS WELL AS QC PEOPLE, SHOULD CHECK PPS & DISPATCH.

INFORM CUSTOMER AND REQUEST FOR APPROVAL OF PPS

GET PREPARATION FOR PP MEETING. AFTER APPROVED PP SAMPLE, SHOULD ATTEND PP MEETING AND SHARE FOLLOWINGS FILES TO PRODUCTION & QUALITY GUYS.

·         BOM

·         PP SAMPLE WITH COMMENTS

·         QUALITY CHECKING POINT

·         PACKING INSTRUCTION

·         APPROVED MOCK-UP

·         CM 

ALONG WITH PP SAMPLE HAVE TO PREPARE ADDITIONAL SAMPLE FOR TESTING AND SHOULD ARRANGE 3RD PARTY TEST RESULT.
CHECK WITH PLANNING FOR DAILY CUTTING / SEWING / PACKING OUTPUT TO ENSURE ON-TIME SHIPMENT

 

4// PRODUCTION FOLLOW-UP

DURING BULK PRODUCTION SHOULD VISIT PRODUCTION LINE DAILY TO CHECK THE PRODUCT RANDOMLY. IF FOUND ANY QUALITY ISSUE THEN CALL A MEETING TO SOLVE THE ISSUES IMMEDIATELY. HAVE TO SEND DAILY PRODUCTION REPORT TO BUYER.
BEFORE START FINAL PACKING SHOULD PROVIDE NECESSARY GUIDE LINE TO PACKING TEAM TO AVOID ANY MISTAKE. PACKING TEAM WILL ATTACH ALL THE PACKING ITEM IN A SAMPLE THEN MERCHANT WILL CHECK AND CONFIRM IT BACK. ARRANGE SHIPPING SAMPLE BEFORE 10 DAYS OF EX-FACTORY.
PROVIDE NECESSARY INFORMATION TO COMMERCIAL TEAM TO ARRANGE SHIPMENT. AND CONFIRM GOODS EX-FACTORY TO BUYER THROUGH MAIL.
CLOSE THE ORDER AND CALCULATE PROFITABILITY. SHARE WITH ACCOUNTS & MANAGEMENT
AS PER PLAN, SHOULD ARRANGE FINAL INSPECTION THROUGH BUYER OR 3RD PARTY.