1// ORDER ANNOUNCEMENT
| RECEIVE PO SHEET & ORDER INQUIRY MAIL FROM BUYER OR CUSTOMER. |
| AFTER THAT HAVE TO WORK WITH PLANNING TO FIX EX FACTORY DATE BASED ON APPROX MATERIALS IN-HOUSE DATE |
| THEN INFORM EX FACTORY DATE TO CUSTOMER OR START CONVERSATION TO EXTEND EFD IF REQUIRE. |
| ONCE FIX ORDER CONFIRMATION, THEN NEED TO ISSUE ORDER INSTRUCTION WITH ALL DETAILS. AND INPUT ORDER DETAILS IN REGISTER BOOK. THEN PREPARE TNA CHART TO EXECUTE THE ORDER. |
| PLAN TO ISSUE PPS WITH ALL RELEVANT DOCUMENTS |
2// BULK MATERIALS PURCHASE
| ASSIGN MERCHANT SHOULD COMPILE ALL DETAIL INFORMATION, LIKE – APPROVE COSTING, INITIAL BOM, PRODUCTION OUTPUT, SAMPLE, SWATCH ALONG WITH OTHER MAIL CONFIRMATION |
| BASED ON INITIAL RECEIVE BOM FROM DEVELOPMENT TEAM HAS TO PREPARE FINAL MERCHANT BOM AFTER CROSS CHECK WITH SAMPLE. SHOULD PREPARE COLOR WISE BOM AS PER ORDER |
| · AFTER FINALIZE MERCHANT BOM HAVE TO PREPARE COMBINE MPR
· GET MGT APPROVAL BEFORE PRS · SHOULD SEND MPR TO STORE TO CHECK STOCK MATERIALS · MAKE PURCHASE SWATCH CARD FOR CHINA TEAM AND BULK TRIM CARD FOR BUYER · MAKE PRS FOR BULK & ALSO FOR PP |
| SIGNED PRS & MATERIALS SWATCH CARD SHOULD HANDOVER TO PURCHASE TEAM |
| PURCHASE TEAM WILL PREPARE MATERIALS TRACKING LIST BASED ON RLB# & MERCHANT SHOULD MONITOR SUPPLY CHAIN TRACKING FILE TO IN-HOUSE ALL MATERIAL ON-TIME. |
| IF REQUIRE ECO-FRIENDLY ITEMS THEN SHOULD GET IN-TOUCH WITH SUPPLY CHAIN TO RECEIVE 3RD PARTY / INTERNAL TEST REPORT FROM SUPPLIERS. CHECK WHETHER THE REPORT IS PASS OR FAIL. IF PASS THEN ASK FOR BULK PRODUCTION |
| AFTER IN-HOUSE ALL MATERIALS, STORE / QUALITY TEAM HAVE TO SUBMIT SHORT / DEFECT QTY REPORT QUICKLY. EXECUTION MERCHANT SHOULD ARRANGE REPLACEMENT MATERIALS THROUGH SUPPLY CHAIN ON PRIORITY BASIS. |
3// PP SAMPLE & PP MEETING ARRANGEMENT
| AS PER PLAN START PPS DEVELOPMENT. IMPLEMENT ALL REQUIREMENTS DURING PPS DEVELOPMENT. AFTER FINISH PP SAMPLE, EXECUTION MERCHANT, AS WELL AS QC PEOPLE, SHOULD CHECK PPS & DISPATCH.
INFORM CUSTOMER AND REQUEST FOR APPROVAL OF PPS |
| GET PREPARATION FOR PP MEETING. AFTER APPROVED PP SAMPLE, SHOULD ATTEND PP MEETING AND SHARE FOLLOWINGS FILES TO PRODUCTION & QUALITY GUYS.
· BOM · PP SAMPLE WITH COMMENTS · QUALITY CHECKING POINT · PACKING INSTRUCTION · APPROVED MOCK-UP · CM |
| ALONG WITH PP SAMPLE HAVE TO PREPARE ADDITIONAL SAMPLE FOR TESTING AND SHOULD ARRANGE 3RD PARTY TEST RESULT. |
| CHECK WITH PLANNING FOR DAILY CUTTING / SEWING / PACKING OUTPUT TO ENSURE ON-TIME SHIPMENT |
4// PRODUCTION FOLLOW-UP
| DURING BULK PRODUCTION SHOULD VISIT PRODUCTION LINE DAILY TO CHECK THE PRODUCT RANDOMLY. IF FOUND ANY QUALITY ISSUE THEN CALL A MEETING TO SOLVE THE ISSUES IMMEDIATELY. HAVE TO SEND DAILY PRODUCTION REPORT TO BUYER. |
| BEFORE START FINAL PACKING SHOULD PROVIDE NECESSARY GUIDE LINE TO PACKING TEAM TO AVOID ANY MISTAKE. PACKING TEAM WILL ATTACH ALL THE PACKING ITEM IN A SAMPLE THEN MERCHANT WILL CHECK AND CONFIRM IT BACK. ARRANGE SHIPPING SAMPLE BEFORE 10 DAYS OF EX-FACTORY. |
| PROVIDE NECESSARY INFORMATION TO COMMERCIAL TEAM TO ARRANGE SHIPMENT. AND CONFIRM GOODS EX-FACTORY TO BUYER THROUGH MAIL. |
| CLOSE THE ORDER AND CALCULATE PROFITABILITY. SHARE WITH ACCOUNTS & MANAGEMENT |
| AS PER PLAN, SHOULD ARRANGE FINAL INSPECTION THROUGH BUYER OR 3RD PARTY. |
